Terms and conditions for registration for EGOS 2018

1. Terms and conditions and acceptance

This document contains the terms and conditions applying to the registration to the conference, EGOS 2018, to be held by Estonian Business School (EBS) which is administered by the tool "Registration Corridor".

Registration Corridor is a programme developed by Mindworks Industries OÜ, Vana-Kalamaja 34, 10415 Tallinn, Estonia, Company Registration No 10330721, e-mail: works@mindworks.ee.

By accepting the Terms and Conditions, you accept the full extent of the Terms and Conditions and you also confirm that you give your consent to the Holder of the Conference's use of any personal information submitted in connection with the registration on the terms specified in the Terms and Conditions.

2. Definitions

The following definitions are used in the Terms and Conditions:

Registration Corridor shall have the meaning specified in clause 3 and shall comprise the related concept in addition to the actual programme (software, applications etc).

The Conference shall mean: EGOS 2018

The Speaker shall mean a person who participates in a conference/an event at a conference centre in his/her capacity of speaker/introductory speaker.

The Conference Organiser shall mean the person with the Holder of the Conference who is in charge of the planning of a conference/an event at a conference centre.

The Holder of the Conference shall mean the business or person that holds a conference/an event at a Conference Location.

The Conference Location shall mean a conference centre, conference room or a similar physical location where the Conference Organiser holds the event.

Conference Participant shall mean a person who participates in a conference/an event to be held by the Conference Organiser at a conference location.

The Typed-in Information shall mean the information that you are to type in about First name, Last name, Department, Institution, Postal Address, Zip/Postal Code, City, Country, Telephone, Mobile phone, Email, VAT number, Special comments when registering. The information is collected by the Conference Organiser.

3. Registration Corridor - description and rights

Registration Corridor is an online tool that is made available to the Holder of the Conference at www.egos2018.org.

Registration Corridor has been developed and is owned by Mindworks Industries OÜ.

In relation to the Registration Corridor, the Conference Organiser is the administrator and the person responsible for the conferences/events that the Conference Organiser registers in the Registration Corridor on behalf of the Holder of the Conference.

4. Collection, processing and disclosure of personal information

The Typed-in Information is stored in a forum established by the Conference Organiser.

The information/data that is typed in or otherwise made available in Registration Corridor will consequently be available to the Conference Organiser.

By accepting the Terms and Conditions you expressly give your consent to

- the Typed-in Information being made publicly available at the Registration Corridor website;

- the Conference Organiser/Holder of the Conference disclosing the Typed-in Information to the Speaker/Speakers;

- the Conference Organiser/Holder of the Conference disclosing the Typed-in Information to other Conference Participants by handing out lists of participants;

- the Conference Organiser/Holder of the Conference disclosing the Typed-in Information to the Conference Centre;

- the Conference Organiser of the Conference disclosing the Typed-in Information to Mindworks Industries OÜ which uses the Typed-in Information in an anonymous form for statistical purposes and in a named form in connection with Mindworks Industries OÜ error handling or other emergency situations;

- Mindworks Industries OÜ storing the Typed-in Information or the information that has otherwise been made available in Registration Corridor in relation to the conference in the period up until the holding of the conference/the event and for a period of maximum 24 months after the holding of the conference/the event; and

Mindworks Industries OÜ makes the website available to the Conference Organiser following instructions by the Conference Organiser/the Holder of the Conference which is why the Conference Organiser/the Holder of the Conference is characterised as a data controller within the meaning of the Estonian Personal Data Protection Act. As a consequence, any disclosure of information about a Conference Participant in addition to the situations described above caused by the Holder of the Conference and/or the Conference Organiser is of no concern to Mindworks Industries OÜ as the duty to obtain the necessary written consent in respect of disclosure in such situations rests with the Holder of the Conference and/or the Conference Organiser.

Mindworks Industries OÜ will only act following instructions by the Holder of the Conference in respect of the personal data comprised by legislation. Mindworks Industries OÜ shall take the necessary technical and organisational precautionary measures against the accidental or illegal destruction, loss or deterioration of information or against disclosure to third parties, abuse or other processing of the information that is contrary to the Estonian Personal Data Protection Act. Conference Manager A/S will provide sufficient information at the Holder of the Conference's request for the Holder of the Conference to make sure that the above technical and organisational precautionary measures have been taken.

Mindworks Industries OÜ shall keep the information that Mindworks Industries OÜ and its employees receive strictly confidential.

The information stored in Registration Corridor is stored on servers at Mindworks Industries OÜ.

In relation to Mindworks Industries OÜ, the Typed-in Information shall be deemed to be the exclusive property of the Holder of the Conference. If the Conference Participants should have any rights, including any intellectual property rights to such information/data, such rights are of no concern to Mindworks Industries OÜ.

5. Exclusion of liability

Mindworks Industries OÜ cannot in any event be made liable for any direct or indirect consequential loss due to system failure, damaged computer equipment and cancelled conferences, including but not limited to operational loss, loss of data, loss of earnings or injury caused by a defective product in general.

6. Right of cancellation for the Conference Participants who are private individuals

If you register as a private individual and provided that you do not register for the Conference in your capacity as a trader or on behalf of a trader, you may cancel your registration under division 4 of the Estonian act of Law of Obligations.

The cancellation deadline is 14 days and the deadline runs from the day you registered for the Conference. Orders cannot be cancelled or reversed less than 14 days prior to the holding of the Conference.

7. Payment terms

Each person wishing to attend the Colloquium needs to register individually (no group bookings can be made online). You must log in to www.egosnet.org and confirm that your egos membership status is “active”. You may then continue registration on www.egos2018.org. You must choose at least one Sub-Plenary to be able to register for the Colloquium. Fill in all of the required fields and the total cost is then displayed under the “Confirm and order” section. You can then choose the most suitable payment method to complete the registration. The fee can be paid by credit card (Visa and Master card) or by bank wire transfer. We only accept transactions in EUR. The contract enters into force when the amount payable is transferred to the bank account of the EBS Education OÜ. We do not accept cash nor do we accept registration at the conference venue at the time of the event. Each person wishing to attend the Colloquium needs to register online.

Refund of Colloquium registration fees
Before May 31, 2018: all fees will be refunded, minus an administrative charge of EUR 30.-
There will be no refunds for cancellations made after June 1, 2018
Registrations for the EGOS Dinner & Party can only be refunded before June 15, 2018

Governing law and juristiction

The terms and conditions shall be construed in accordance with Estonian law. Any dispute arising out of or relating to the Terms and Conditions and/or the use of Registration Corridor shall be settled under Estonian law.

If the parties cannot agree on resolving a dispute, such dispute shall be settled by the Estonian courts of law.